Department Of Finance And Accounts
Functions
- Ensuring compliance with financial instructions and the accounting codes by all staff
- Advising the Accounting Officer and other Departmental Heads on all financial matters as well as technical provisions of financial regulations and other treasury and finance circulars.
- Maintaining proper records of accounts, such as main and subsidiary ledgers, cash book, DVEA book, personal advances ledgers etc.
- Ensuring prompt rendition of all returns e.g Consolidated Accounts (Monthly Transcripts), Bank Reconciliation Statement, Revenue and Expenditure Returns etc. as prescribed by Financial Instructions.
- To ensure effective budgeting control by matching/comparing budgeted figures with actual expenditure or revenue as the case may be and advising the Accounting officer appropriately.
- To serve as a member of Departmental and Ministerial Tenders Board.
- Preparation of final Accounts/Financial Statements.
- Ensuring that Cheques/Drafts are collected as and when due and properly keep records of accounts.
- Advising on the control and management of funds, investments, loans and guarantees of the Ministry/Agency.
- Preparation of Financial Concurrence Report (FCR) which is expected to address the trend analysis showing at least the last three most recent incidences of similar or comparable expenses including date (with evidences attached), payment schedule showing clearly the expected timing and amount of actual cash payments, sources of funding for the proposed project, budget head, subhead, approved estimate and amount outstanding.